Virtual Assistant Best Add-Ons For Google Calendar

As Virtual Assistants, it’s important to maximize our tools to tackle our to-do list in order to boost productivity and in turn, help our clients stay organized and keep their businesses running smoothly.

These are some of the best Google Workspace add-ons that can help you optimize your workflow and take your productivity to the next level! The best part, all of them are free and easily integrate with some of the systems you are most likely already using like Zoom, Calendly, Slack, and more!

This post is all about Best Add-Ons For Google Calendar.

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The best Google Calendar extensions are going to be ones that help you schedule meetings, task management, time tracking, and emails which are all pivotal to running a business. Having the right Google apps that can support the work you do in your business can help you save time and money.

This post shares Virtual Assistant Best Add-Ons For Google Calendar

What is a Google Calendar Add-On?

A Google Calendar add-on is a powerful integration that extends the functionality of your calendar by connecting it with other tools and apps you already use in your business. Think of it as an upgrade to your Google Calendar, much like how a Chrome Extension enhances your browsing experience, a Google Calendar add-on helps you streamline workflows, automate tasks, and boost productivity, all within your calendar.

Instead of constantly switching between multiple apps to manage your schedule, tasks, and communications, these add-ons allow you to centralize everything on your Google Calendar page. Whether you want to schedule meetings more efficiently, track project deadlines, or even get reminders for important tasks, Google Calendar add-ons can simplify your day-to-day operations and save you valuable time in your Virtual Assistant business.

Why Use Google Calendar Add-Ons?

In today’s fast-paced online world, as Virtual Assistants we are expected to juggle multiple tasks, clients, and deadlines efficiently. Leveraging the right Google Calendar add-ons can help you stay on top of your game by:

Automating Repetitive Tasks – Reduce manual work by automating meeting scheduling, follow-up reminders, and recurring tasks, freeing up more time for paid work.
Enhancing Collaboration – Work seamlessly with clients and teams by integrating tools that allow shared access and real-time updates.
Boosting Organization – Keep all your appointments, tasks, and notes in one central place, reducing stress and ensuring nothing falls through the cracks.
Improving Time Management – Track your hours effectively to ensure accurate billing and a balanced workload.

How to Choose the Right Google Calendar Add-On for Your Business

With so many Google Calendar add-ons available, it’s important to choose the ones that best suit your business needs.

Here are a few things to consider when selecting the right add-on:

Ease of Use: Look for add-ons that have a user-friendly interface and require minimal setup.
Integration Capabilities: Ensure the add-on seamlessly integrates with the tools and apps you already use, such as project management tools.
Pricing: Many add-ons offer free versions, but check the premium features and determine if they align with your budget.
Collaboration Features: If you work with a team, make sure you can easily collaborate and share information.
Automation: Choose add-ons that help automate repetitive tasks, saving you time and effort.

Here are some of the best Google Calendar add-ons for your Virtual Assistant business!

Scheduling & Meeting Tools

Zoom

Zoom remains one of the most widely used meeting platforms by small and large business owners alike. There is a free Zoom version that allows you to host meetings up to the 40 minute mark. The Zoom Google Add-On lets you seamlessly schedule and join Zoom meetings directly from your Google Calendar, no need to open a new tab, sign into your Zoom account to schedule meetings. You save time by scheduling meetings right from your Google calendar with the Zoom link attached to your calendar invite.

Google Meet

While this is not an additional app you need to download to your Google Calendar as it is a native Google Integration, it’s one worth mentioning as it is free! And when you are just starting out with your Virtual Assistant business, that’s a good thing. You can host meetings on the free version up to the 60 minute mark before needing to upgrade your Google Workspace.

Since it’s a native integration, you’ll be able to add a Google Meet link directly to your calendar invite, no need to download an additional app.

Microsoft Teams

Microsoft Teams is another popular video conferencing tool. Even if you don’t use Microsoft Outlook as your email of choice, you can still integrate Teams to your Google Calendar to seamlessly schedule meetings with ease.

Learn more here: Microsoft Teams

Calendly

Calendly is a Google Calendar Add-on that allows you to seamlessly book meetings. It integrates with multiple calendars to ensure you never have duplicate events. It also lets you collaborate with your clients or team members so that they can choose a meeting time that is convenient for all parties. You can also create automations for personalized reminders before upcoming events.

Learn more here: How to Connect your Google Calendar

Project Management & Task Tracking

Google Tasks

Another native Google Calendar integration is Google Calendar Tasks. I don’t know about you, but I love being able to cut down on systems and being able to access things all in one place. While Google Tasks is probably not robust enough for all of your Project Management needs, it’s still a great option for those one off reminders you need to keep track of.

Trello

Trello is a popular task management tool that utilizes a visual card-based system to help you organize and monitor tasks with ease. It’s a free and widely favored choice among business owners for keeping projects on track. The Trello Google Calendar add-on allows you to seamlessly integrate due dates into your calendar, providing a convenient way to stay on top of deadlines. With this integration, you can ensure that your Trello tasks align perfectly with your Google Calendar schedule, offering a clear overview of your workload.

You can follow this tutorial here: Using Trello With Google Calendar

Todoist

Todoist is a powerful task management tool that allows you to create tasks, set recurring reminders, and connect with over 80 different integrations, including Google Calendar. With Todoist, you can seamlessly sync multiple calendar views, ensuring all your tasks and schedules are consolidated in one place. This integration provides a comprehensive overview of your time-blocking and workload, helping you stay organized and maintain better control over your daily responsibilities.

You can read more about it here: Todoist Google Calendar Integration

Time Management

Track My Cal

Track My Cal is a convenient time tracker tool that integrates directly with your Google Calendar, eliminating the need for additional apps. It’s an easy way to track time spent on hourly billing, time blocking, project planning, and even organizing your personal schedule, all within your existing calendar setup.